How To Create an Effective Email Series That Converts - Simply Workable Business

How To Create an Effective Email Series That Converts

Email Marketing

How Many Emails To Create an Effective Email Autoresponder Series

Internet marketers argue about the length of an effective autoresponder series since forever.

The possibilities are endless! Some think 52 emails in an autoresponsder series are ideal so you have one email per week for a year. Others say you should have 365 in your series to cover every day of the year, but some people prefer sending an email once a month because it’s easier on their subscribers inboxes.

However, what counts is not how many, but what’s inside of those emails!

Every online business needs an email autoresponder series because you need a method to nurture your leads and turn them into buyers to make a profit.

 That’s exactly what autoresponders are brilliant at if done correctly.

It's not how many emails in your autoresponder series that counts but what's inside of those emails.

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Step 1: What’s Your Goal With The Email Marketing Sequence

Your very first step is to figure out what is your goal with the autoresponder email series. The purpose is going to be different for each entrepreneur.

Do you want to:

  • Make more sales?
  • Build a long-term relationship?
  • Create a buzz about your business?
  • Launch a new product?
  • Become the dominant industry influencer?

However, making friends, being top of mind, and building your brand are all byproducts.

That’s not your main goal.

Your only purpose with an autoresponder series is to move people deeper down your funnel towards the buy decision.

Without this clearly defined goal, you can’t pick the best strategy.

Step 2: Segment Your Email List To Create An Effective Autoresponder Series

Email list segmentation is the process of breaking down your email list into smaller groups based on specific criteria. For instance, you may use demographics, buyer personas, interests, and other psycho-graphics, stage in the sales cycle, etc.

Do this so you can send more targeted, specific, and relevant email messages to each segment. By being relevant to a specific interest group will get you better results.

According to a study by MailChimp, an autoresponder provider, sending an email marketing sequence to a segmented list gets you, on average:

  • 14.4% higher open rates
  • 62.8% higher click-through rates
  • 8.5% lower unsubscribe rates

Putting it differently, segmenting your email list will bring you a much higher ROI on your email campaigns which means more profit. You have to segment your list.

The easiest way to segment your list is to do it from the moment that someone subscribes to your email list.

Step 3: Choose The Right Email Service Provider

There are many email marketing service providers in the market, but there is only a handful that will serve you the best in your business.

It’s hard work and takes effort to create autoresponders and email sequences, and switching platforms later will be difficult. You would be better off to select the proper platform from the beginning.

Three criteria can help you when you choose a solution for your email marketing automation. First, make sure it integrates well with third party solutions. Second, it must have the ability to segment your list to send highly targeted emails. Lastly, you must be able to automate functions based on the actions of subscribers.

The entire process of sending emails must be scheduled and automated.

There are quite a number of email service providers, like ConvertKit (the one I use), MailChimp, and AWeber, that can do this. Do your research and pick the one that suits your business needs. 

Step 4: Map Out Your Entire Email Sequence

It is important to write an outline for your email sequence so you know exactly what you want to say. There is no universally accepted rule on how long these email sequences should be.

It’s far more useful to think about your goal with the email marketing sequence and then make your sequence just long enough to accomplish your goal. So, the purpose of your sequence should determine the length of your sequence and how many days apart you should send the emails.

Maybe you just need 3 emails. Or perhaps you may need 10 emails in the sequence for launching a larger product. You will seldom need more than 10 or 15 emails in an email autoresponder sequence.

Write an outline for the email autoresponder series from start to finish. List what topic(s) each email will cover and the call-to-action for each email.

Your call-to-action could typically be something like click on a link, share your blog post on social media, reply to your email, or buy your product. In every single email you send, you must hit on some want, need, desire, or problem of your reader.

Start with an opener email and close the series off with a closer email in every series you send. This will package your autoresponder series nicely.

An example of an email sequence for launching an information product

1: Introduce yourself and thank them for subscribing.

2: Agitate the problem and explain why it matters to build the demand for your product.

3: Explain what they need to do to solve the specific problem. This builds your credibility.

4: Elaborate with more detail how exactly to solve the problem. Start transitioning to the sale and mention your upcoming launch. 

5: Launch your product. Tell them that your product is live and can be purchased in the next few days. Add real scarcity by telling them you will close your cart and then it won’t be available.

6: Remind your subscribers about the product. Share how many people bought it so far to provide proof of its usefulness. 

7: Last day before closing – first email. Tell your subscribers that there are 24 hours left and your product won’t be available after that. Remind them about the benefits.

8: Last day before closing – second email. Highlight scarcity and that there are only a few hours left before the opportunity will be gone. 

9: Two hours before closing. This is where you go full scarcity and focus on the change people want to make in their lives. 

10: Cart closed. Send an email to explain to users the product is no longer available to purchase. Share figures about how many people got into your program. Thank everybody for their support.

Step 5: Create an Email Autoresponder Series that Converts

The hardest part is creating the emails in your autoresponder series and to make sure they convert. You may outsource this task to a professional copywriter. However, if you want to learn how to do it yourself, here’s what you should keep in mind when writing emails.

Firstly, focus on the reader and always write your emails to address the needs of your subscribers, not yours.

Secondly, offer ways to solve their problems and don’t simply talk about your products and how great they are.

Thirdly, use personalization because personalizing the content of your emails, based on your segmentation, will make it infinitely more relevant and valuable to them. Personalization means addressing their specific needs, not simply using their name. 

Fourthly, write great subject lines. If it doesn’t catch their attention, people won’t open it. It will pay you to spend the majority of your time writing and polishing your subject line.

 Fifthly, use a clear call to action and be direct and bold in your call to action. Tell the reader what to do and make sure your link and call to action are visible.

Step 6: Monitor & Improve Your Email Autoresponder Series

You should never set and forget your email series.

It will pay you handsomely if you monitor the performance of each email in the sequence to identify areas of improvement. Use A/B split test to make those improvements.

Here’s what you should pay attention to when you analyze your autoresponder campaigns.

1. Open rates. When people don’t open your emails your efforts will fail from the start. If you have low open rates, test the relevancy of your emails, subject lines, and times of day you send them.

2. Click-through rates. Are people taking the action you want them to take? If you have a low click-through rate check if the headline and content are congruent, the content offers real value, are you explaining the benefits of clicking, and is your call-to-action visible and clear.

3. Unsubscribe rate. Make peace with unsubscribes because it’s part of the game. Usually, people who unsubscribed would never have bought from you anyway. However, if you have a high unsubscribe rate, check why people have subscribed in the first place, or are you sending too many emails or irrelevant emails? Find out how you can serve them better.


Email autoresponder series goes way beyond asking how many emails to send. It is also far more complex than simply automating what you send to your subscribers.

An autoresponder series allows you to be proactive in engaging, nurturing, and sending subscribers deeper into your funnel to turn them into paying customers.

Effective email autoresponders give you the ability to turn your business into an automated sales machine!

How Many Emails To Create an Effective Email Autoresponder Series

Learn More

Do you want to learn more about effective email copywriting?

In our learn-on-demand course Email Copywriting Made Easy you'll bring your email marketing to the next level.

Perhaps you are struggling with email marketing and are frustrated with the results you get. You want your readers to open your emails, read them all the way through, and then take action.

This course shows you best practices in email copywriting to skyrocket engagement and sales.

Head over to our course to learn more about the course and then decide if you want to sign up. 

Learn More About Email Copywriting

Do you already use autoresponder email series and how are they converting? Please share your tips and tricks in the comments.

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